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Camera Ready Submission Guidelines for ICECE 2024


Authors are requested to check the formatting of the paper prior to final submission. A paper will appear in the proceedings if at least one of the authors of accepted paper registers before the registration deadline and presents the paper. IEEE reserves the right to exclude an accepted paper from distribution after the conference, including exclusion from IEEE Xplore, if the submission does not meet IEEE standards for scope and/or quality. Articles excluded from further distribution shall be archived by IEEE but shall not be indexed or appear on IEEE Xplore. The final camera ready paper is due on November 18, 2024.


Please follow the following steps to finalize the camera ready version of your paper:


Step 1: Final Paper Preparation

  1. You are requested to revise your manuscript carefully according to the comments of the reviewers and do thorough proofreading of the manuscript to confirm that it will require no revision.
  2. Prepare your manuscript using the standard IEEE conference templates available via this link: https://www.ieee.org/conferences/publishing/templates.html

Similar to the initial submission, following criteria must be followed

  • Paper length: Maximum 6 pages including all figures, tables, and references
  • Allowable file size: 5 MB
  • Paper Size: US Letter or A4
  • At this stage, the authors must include their names, affiliations, postal addresses, and email addresses in the paper.

Plagiarism and Multiple Submissions: ICECE 2024 will strictly follow IEEE policies for plagiarism and multiple submissions.


Step 2: IEEE Xplore Compatibility of PDF File

Convert your paper from your source application format to Xplore-compatible PDF using IEEE PDF eXpress .Please use the following website to convert your source files into an IEEE Xplore-compliant PDF file.

https://ieee-pdf-express.org/


First-time users should do the following:

  1. Select the New Users - Click Here link.
  2. Enter the following:

    • Conference ID(64886)

    • your email address

    • a password

  3. Continue to enter information as prompted.

An Online confirmation will be displayed, and an email confirmation will be sent verifying your account setup.

Previous users of PDF eXpress need to follow the above steps but should enter the same password that was used for previous conferences.

Once you login:

1.Upload the source file that contains your paper for conversion

2.Receive by email the IEEE Xplore-compatible PDF of your paper

Please along with IEEE PDF eXpress compliant pdf file preserve a copy of the compliance message from PDF eXpress which needs to be uploaded during your registration.


Step 3: Camera Ready PDF File Submission

Login to your Microsoft CMT Author system :

https://cmt3.research.microsoft.com/


Upload your final camera ready PDF file of the paper (Generated from IEEE PDF eXpress or Passed the PDF eXpress compliant check) by clicking the “Create Camera Ready Submission” field shown in “Actions” Column of the Author Console and submit your final camera ready through the system.

Note:

  • All submissions must have no password protection on the PDF file, and all fonts must be embedded.
  • All submitted papers must be written in English.

Step 4 : Electronic IEEE Copyright Submission

Login to your Microsoft CMT Author system :

https://cmt3.research.microsoft.com/

Click on the “Submit the IEEE Copyright Form” Field shown in “Actions” Column of the Author Console. Follow the instruction of electronic IEEE Copyright Form (eCF) to complete the e-Copyright submission. A PDF copyright document will be created and stored on the IEEE file system automatically. You will have the ability to download the document. The author or signer will also receive an attached copy of the copyright form in email. A copy of the copyright form needs to be uploaded during final camera ready submission as additional document.
Note: Transferring copyright is a necessary requirement for publishing your paper in IEEE Xplore.


Step 5: Registration

Please check registration details at the conference website and do your registration in order to participate in the ICECE 2024. Authors are required to register and pay their registration fee by November 18, 2024.


Step 6: Paper Presentation

It is expected that authors of registered papers will be presenting during the conference period December 18-20, 2024 . The technical program schedule will be updated to the conference website soon.

More detailed guidelines about the final presentation will be available on the conference website.